100+ Empathetic Thank You Messages for Your Coworkers (2023 update)

It is important to appreciate your coworkers, colleagues, bosses and employees. Saying thank you goes a long way in building genuine work relationships.

You have found our list of best thank you coworker messages! Scroll down for inspiring messages and ideas

A thank you is a compelling way to build a stronger bond among colleagues.

It serves as a concrete way to show someone your gratitude and care.

Many people find it difficult to find the right set of words or phrases to convey said appreciation to their fellow employees, hence we figured we should create a list of such ‘thank you notes’ for inspiration.

In this article, you'll find...

1. General Thank you notes for your colleagues
2. Thank you notes for clients, customers and stakeholder
3. Thank you notes during a hiring process
4. Thank You notes for colleagues when leaving a Job
5. Appreciative Thank You messages for your colleagues

Thank you for being a great role model! Your hard work is an inspiration to all of us

Thank you for completing the project earlier than the prescribed deadline, we are lucky to have you on the team!

Thank you for going beyond the call of duty to make it happen! We couldn’t have done it without you!

Your meticulous attention to details has helped us get through this project! Thanks for being on the team!

You are an example to all of us, thanks for your consistent effort to help us reach our goals!

We couldn’t have got the same result without you on the team! Your insights and impact have been tremendous!

Your creativity has been key to our success! Thanks for the impact!

You are the reason why we got this project done fast! We are proud to have you on our side!

You’ve proven a tough negotiator, you are a valuable member of this team!

This is a happier team with you in it!

This office is fun with you in it!

We all love the fact that you’re always all smiles and have a pumped up attitude! Keep it going.

You make everyone’s day better when you are here! Thanks for being part of our team!

Your sense of humour makes coming to work an absolute delight. Thank you for keeping our spirits high!

Thanks for being a positive, upbeat force in our team!

Thank you for taking up the gauntlet whenever the team needs it!

Thank you for being there in the times of need! This team is indebted to you!

You take the “I’m” out of the impossible!

I admire your dedication to always putting forth excellent work.

You make teamwork a pleasure! Thank you boss!

You are a solid taskmaster! This team is lucky to have you. Thank you boss!

It’s great to see that you are acing your goals, great job, keep the pursuit on!
Your eagerness to develop talent is awe-inspiring, we are happy to have leaders like you!

Watching you strive to improve has been an inspiration for both me and the entire team. You’re amazing!

Congratulations on your journey! Your success is well-earned!

Your hard work is well rewarded! This success is deserved!

You’ve overcome obstacles, you have the drive to face more challenges, Thank you for being an inspiration for the whole office! Thank you, boss!

From day one, your work has always been amazingly high-quality. We are thrilled to have you with us!

We’re blessed to still have you as part of our team. Here’s to a promising future in our organization!

I love that you make such insightful comments during our meetings. This makes my decision-making a lot easier!

You make coming to work a pleasure.

You're an invaluable part of our team.

The effort you put in does not go unnoticed, we are grateful to have you on our side!

We appreciate the way you push your team to get the best out of them, you are a real leader!

Your superpower to work really well with others is a blessing for this company!

We were a little apprehensive to take up this project, but with you on our team, we all are a bit more confident!

You are an amazing mentor! Thanks for doing everything to help me advance my career!

I know you've been tasked with a lot of work recently. It's because I have faith in your ability to get it all done!

Thank you for always jumping in and helping!

Your dedication is unparalleled! We are thankful to have you here.

Thank you for always showing the way!

Thanks for all your contribution and being the north star that we can rely on!

You are a real difference maker in our team! We are glad to have you here with us.

I am envious of what you are capable of, you’re wonderful at what you do and we are glad to be on your team!

I couldn't have asked for a better coworker than you.

We all appreciate your out-of-the-box solutions, this has helped us grow tremendously!

Your hard work and persistence is an example to all of us!

I consider myself so lucky to work in an office with such caring, hard-working individuals.

There's no other way to put it, except that without you our team would be lost.

Thank you for your continuous encouragement and support.

Thank you for being a supportive colleague!

Thank you for always pushing me to do better.

Your street smartness has increased our sales growth! We are glad to have you here

Thank you for being the hustler in the team, we’d be lost without you

You are a testament to our hiring policy, we have the best of the best!

Thank you for being ever so reliable! We know we can count on you in times of trouble!

Thank you for being the breath of fresh air in our team!

Your guidance has helped us cross several barriers, thanks for being a considerate mentor to all of us!

Thanks for covering for me, I wouldn’t know where I would be without your help!

Thanks for caring and supporting me during all my troublesome days.

Thanks for standing up for me in that meeting! You are a true friend!

I just wanted to write and let you know how much I appreciate all of your encouragement and support during my recent _________________.

Your words and deeds really touched me, and helped me through a very difficult time.

Thank you for your patience, your wisdom, and most of all, your friendship through the years. I am truly grateful.

I wanted to thank you for your hard work and dedication to the team over the past year.

You have been a great help in getting the company off the ground and I have appreciated that.

I will always remember you fondly and wish you all the best as you move on to other opportunities!

I wanted to take a minute to thank you for your help and support in the past year. You are an amazing colleague and friend.

I am excited to see what the coming year has in store for us.I hope that you have a very happy holiday season!

I wanted to send you a quick note to say thank you for your hard work. It's inspiring to see that people like you are out there making the world a better place.

You're also making it easier for me to do my job by providing me with the information I need. Thanks again and keep up the good work!

I wanted to say thank you for all the help and support you’ve provided me. I really appreciate it.

You’ve been an amazing colleague and friend to me, and I know this is just the beginning of what we will accomplish together. I’m looking forward to seeing your smiling face every day!

I want to take this opportunity to thank you for all your hard work. It's not easy being a {position} and it means a lot to me that you're doing your best.

Thank you for being such an awesome {position} , {name}.

Thank You Notes to clients, customers and other stakeholders 🙌🙏

There are numerous occasions when a businessperson should express gratitude to someone outside the company, either individually or on behalf of the company.

Most businesses use letterhead for formal business correspondence, but fewer have more socially conscious stationery.

Foldover note cards with the company logo on the front and a blank interior are inexpensive and ideal for quick, personalised notes.

Make sure every manager has a supply of these note cards on hand to encourage this informal, but necessary, form of communication.

Thank you note for your client

Dear Name,

Just a warm “thank you” for being a client of (Company Name)this past year.

We want you to know we appreciate the business you have given us, and the trust you have placed in us. We hope to continue serving you in the future.


Thank you note for Client referral

Dear Name,

Thank you for referring ___________________ (Client Name) for my services.

I appreciate the trust and respect that comes with such a referral, and want to assure you that your confidence will be justified.

Please feel free to call me if I may be of service to you at any time in the future.


Thank you note for Referral to service professional

Dear Name,

Thank you for your referral to _______________ to help with our _____________ needs. I appreciate your time in sharing your experience with them.

We have contacted ______________ and it appears they are a perfect fit. We look forward to working with them.

If I may be of service to you or return the favor, please do not hesitate to call.

Sincerely, Name

Thank you note for Special service

Dear Name,

On behalf of Company Name, I want to thank you and your team there at _______ for the incredible service you provided to us on our last project.

You delivered above our expectations, and helped us at a critical time.

Your interest in Company Name and the courtesy and cooperation you have extended, now and always, is sincerely appreciated.

Regards, Name

Thank you note for Holiday gift

Dear Name,

Thank you for the ______________ you sent us for the holidays.

I can tell you the entire staff here at Company Name all enjoyed it! It really makes us proud and happy to work with fine vendors and partners like you.

We enjoy the working relationship we have with you, and look forward to continuing that relationship in the New Year. Wishing you much joy and success!

Sincerely, Name

Thank you note for Hiring Process 🙌

Hiring a new employee can be a stressful experience for both the applicant and the employer.

Using courtesy and manners both inside and outside of the interview room demonstrates the calibre of the individuals involved on both sides of the process.

In other words, thank you notes and expressions of gratitude are reciprocal.

For applicants:


Sending a thank-you note after an interview is a great way to not only express gratitude and demonstrate courtesy, but also to sell yourself one more time.

Use any information you learned about the company or the position from the interview to your advantage.

Because of the speed and precision of email, as well as the often timesensitive and competitive nature of the hiring process, send an email if you have the interviewer's email address.

Follow the same greeting, acknowledgement, information, and closing rules outlined below.

It may help you stay on the interviewer's mind. However, do not misuse or abuse the email address.

If you do not know the interviewer's email address, write a thank-you letter or note via postal service, but do so as soon as you return from the interview.

Dear Mr./Ms. 

I appreciate your meeting with me earlier today. I am excited about the possibility of joining your organization as ____________ (Job Title).

The skills I developed while working at _________ (Prior employer) will greatly assist me at ________(Company Name).

Thank you again for your time. I look forward to hearing from you in the near future.


Acknowledgement of job offer/declination

There may come a time when you are offered multiple positions and must decide which one to accept.

It is a professional courtesy to notify the non-prevailing employer(s) of your decision as soon as possible.

Dear ______,

I am truly grateful for the offer of employment which you extended me for ___________________________ (Job Title).

Unfortunately, I must respectfully decline your offer at this time.

It was a delight getting to know more about ______________ (Company Name) and I wish you and the company all the best.


For employers:

One of the most frustrating experiences for a job prospect is not knowing what happened with their CV, application, or interview.

It is the employer's responsibility to keep all candidates updated on the progress of their applications and the hiring process.

One can't imagine how many businesses ignore this simple principle to their harm.

Failure to keep candidates informed of the process frequently leads in a poor perception of the business, and it is astonishing how such perceptions are conveyed openly on social media or to existing workers who may be friends with the applicants.

In other words, courtesy in the hiring process is a little-used form of public relations.

While boilerplate letters are okay for replying to a broad candidate pool, a more personal approach is necessary as the process continues to first and second interviews.

In some cases, a handwritten message is preferable.

Initial acceptance of application/declination

Dear Mr./Ms. :

Thank you for applying for the position of _________________. We have received a number of applications, and regret to inform you that you will not be considered for the position at this time.

Again, we appreciate your interest in Company Name, and wish you the best of luck in your endeavors.


Appreciation for candidacy/declination

Many a times we might have received a cold, “we’ve gone another way” letter,Instead, If you do receive a handwritten note, say from a top executive expressing his/her\s appreciation for your qualifications while informing you that you were not selected.

The agony of rejection would be lessened.

Naturally, you would be unhappy if you were not hired, but you may end up holding the person and the company in high regard as a result of the kindness with which the awful news was conveyed.

So, if you work in human resources, take it a step further and create a welcoming employer brand for your company.

Dear Name,

It was such a pleasure to get to know you and your work during the interview process for the _____________ position.

You are a truly remarkable individual, and I am impressed with your qualifications and credentials.

As you know, you were one of the finalists for the position.

One of the other candidates had more experience in _______________, and that was part of the deciding factor in offering that candidate the position.

I wish you all the best in your job search, and I know you will find the ideal position. Please let me know if I may of any assistance to you. I look forward to our crossing paths again.

Warm regards,

Additional Interview thank you note examples

I wanted to take a moment to thank you for meeting with me this afternoon. I really appreciate the generous time you took to look at my work.

Should a position become available I would be thrilled to join your team. Please find below the website link to my online portfolio and LinkedIn profile.

Thank you again. I look forward to hearing from you soon.

I just wanted to follow up and let you know how much I appreciated meeting with you yesterday.

It would be such an honor for me to work at (COMPANY NAME) and be a part of the development of (technology/business/creative).

Should an innovation position become available on your (or similar) team, please let me know. Thank you again for taking the time to meet with me.

I just want to follow up on my interview with you today and let you know how much I appreciate your taking the time to meet with me.

During our conversation, you mentioned several projects (name of company) is currently working on.

It would be my pleasure to put some ideas together to present to you or integrate some ideas or approaches. I look forward to hearing from you at your earliest convenience.

Thank you note for a colleague who is retiring 🙏

Congratulations old codger (use only if you are on friendly terms)! Here is a toast to the good work they’ve done and the good work that lies ahead of you. 

May the road rise up to meet you, May the wind be at your back, And the sun shine upon your face, And soft rain fall upon your fields, And until we meet again. Thanks for all your contribution!

Thanks for all the sweat and tears you have put in building this company. Good day, good health, good cheer, goodnight.

I am honoured to have worked with you, appreciate everything you have done for us. 

Happy have we met, Happy we have been, Happy may we part, And happy meet again.

Here’s to next year’s holidays—all 365 of them! Thank you!

May good fortune precede you, love walk with you, and good friends follow you. We all appreciate the efforts you have put to grow this brand!

To a well-deserved rest for a job well done. Thanks for your contribution. 

I didn’t realize just how long you had been with the company until we were cleaning out your desk and found a stagecoach ticket. Happy retirement and thank you!

Congratulations on your retirement. It could not have happened to a nicer person. More deserving maybe, but none nicer.

Thank You Messages to Colleagues for support at Work 🙏

Subject: {name}
Dear {name},

I wanted to thank you for all your help with the project. I couldn't have done it without you.

I really appreciate all of your hard work, and I'm looking forward to working with you again in the future.

Take care,
{sender name}

{Name} -
Thank You Hi {Name}, I wanted to thank you for all your support during the launch of our new product.

I really appreciate all the time you've spent to help me with the marketing and sales. I'll make sure to send you some of these {product name}!

{sender name}

Subject: Thank You Messages to Colleagues Hi {recipient name},

I wanted to say a big thank you for everything you've done for me during my time here at {company name}.

I really appreciate all the support, guidance and advice that you've given me. It's been a great experience working with you and I'm going to miss it so much. Thank you for everything!

Love, {sender name}

Thank You Messages for Colleagues when Leaving a Job 🤝

Subject: Leaving us
Hey {recipient name},

I just wanted to say thank you for your hard work over the past few years. I'm sorry to be leaving but know that it was a good time for me to go.

I'm looking forward to the next chapter of my life and I hope that you'll be there too!

{sender name}

Subject: Leaving {company name}

Hi {recipient name},

I am sorry to hear that you are leaving {company name}.

I wish you all the best for the future. Thanks for everything you have done for me and for the company. I will miss working with you.

Subject: Thank You for the Memories

Hi {recipient name},

I wanted to take a moment to thank you for the things you've done. I had a great time working with you and will remember our time together fondly.

I wish you all the best in your future endeavors!

Best, {sender name}

Thank You Messages to a coworker for a Gift 🎁

When your gift arrived at the office today, everyone cheered and congregated in the conference room.

I have never seen a group of dignified people tear through (food item) in such a short amount of time.

Thank you for the very thoughtful and delicious gift.

Thank you for your charitable donation to (name of charity).

It is because of generous gifts from good-hearted people like you that we are able to make a significant difference in the lives of so many (children/people/seniors).

Your contribution will be used to (briefly mention use). From the bottom of our hearts to yours, we thank you.

Dear _________, I have to admit that any sadness I had about moving away has been abated by the absolutely fabulous __________(gift) you gave me!

I really appreciate your encouragement and support for my new adventure.

It means a lot to have so many people who care. I really am touched and grateful. Thank you!

As a small token of thanks for your hard work and continued loyalty at (name of business), please find enclosed a gift card to (store/restaurant/hotel).

We recognize your dedication, and we truly appreciate valuable associates like you. Thank you for contributing to our success.

Subject: Thank You

Hi {Coworker Name},

Thank you so much for the thoughtful gifts you sent. I love the mug and it will be perfect to drink my coffee out of in the mornings.

I also appreciate that you got me a new planner! I was getting really close to being out of pages and this is perfect timing.

I'll try to stop by your desk tomorrow morning to chat with you about how your week is going.

Thanks again,{sender name}

Subject: Thank You!

{recipient name},

Thank you so much for the {gift type}!

{gift} is something I have been wanting to get myself but never got around to it. You are the best!

{sender name}

Subject: Thank You!

Hi {recipient name},

I wanted to thank you so much for your thoughtful gift.

I love it! My favorite part is the thoughtful note that came along with it.

I’ve read it over a dozen times now. Thank you again and I hope we can catch up soon!

Best, {gifter name}

Appreciative Thank You messages For colleagues 💻

Subject: {recipient name}

Thanks for all of your help with the {project name} project. You're a lifesaver! Thank you for always being there when I need you! I really appreciate it. 

Subject: Thank You!

Hi {recipient name}, Thank you for your help. For the past few months, I can't imagine how it would have been possible to keep going without you.

Your support and assistance has been invalueable to me. I am so grateful for everything you do and so very thankful that we work together.

Please let me know if there is anything I can do for you in return. All my best,
{sender name}

Subject: Thank you

Dear {recipient name}, Thank you for all the hard work you put in to make this a great year for the company!

I appreciate all the time and effort you put in to this.

{Sender Name}

Inspirational Appreciation Messages to Employees 💻

Hello {recipient name}!

I know it's been a long day, but I wanted to take a moment and say thank you for all of your hard work.

You're an important member of our team, and we couldn't do what we love without you.

I hope you enjoy this _____________(reward/gift) from {person} who knows a thing or two about hard work and success!

{sender name}

Subject: Hi

{recipient name},

We want to say thank you for being part of our team. We hope you have a great day today! Your {company} family

Subject: Employee of the month

Hi {recipient name},

It's our pleasure to notify you that you've been selected as the Employee of the Month for {company}!

It's not easy to stand out here, but we're proud to have someone like you on our team.

You're a valued member of {company} and we hope that you'll continue to keep up the good work. Congratulations!

Best regards,
{sender name}

Appreciative phrases and messages for your teams and team members 🤝

“Thank you for your hard work and dedication. Your input made the difference.”

“Because you went so far above and beyond the call of duty, you deserve to share in the wealth of this latest success. Thank you.”

“It was a great year! Thank you for all your hard work.”

“Despite everyone’s outstanding efforts, the current economic climate has not helped our bottom line. Bonuses will be leaner this year.

Please know that this doesn’t reflect our appreciation of all of you. Your contributions are invaluable”

“Congratulations,_________! I signed onto the system and saw the number of sales you’ve accumulated this month. Great work!”

 “__________, your saving that contract that everyone else gave up on was masterful. You’ll find a well-earned bonus in your Paycheck.”

“I understand you’re interested in earning a degree. Let’s discuss what tuition reimbursement options are available to you.your contributions here is valuable”

“We all worked hard and I thank the whole team. Additionally, I want to recognize _________ for the extra hours and his outstanding problem-solving skills.”

“Beyond the team reward, I present this special award to _________ for her role as temporary team leader. _________, you did a fantastic job!”

“__________ was at the forefront of securing our biggest contract this year. I want to offer him a special reward at our team luncheon.”

“This gift basket is to thank you for the extra work you put in when two team members were suddenly out sick.”

“Special thanks to _______ for initiating this project. I offer this reward to the whole team for pulling behind it to make it a success.”

“Congratulations! You’re an asset to the team!”

 “We couldn’t have pulled this off without the contacts and initiative of two team members, _______ and _________. Thank you!”

“Because of your outstanding work, I’m putting you in charge of the next project.”

“As a reward, I want to send you for management training.”

 “I want to invest in your future here and would like to offer you tuition reimbursement for an MBA.”

“We have two new opportunities opening up. Because of your dedication to the team and your individual accomplishments, I want to offer you first choice.”


Employees tend to go the extra mile when they are shown some appreciation.

It is often evident that gratitude makes more impact than a monetary reward.

The role of HR leaders is to inculcate a culture of gratitude in the company and make the idea of work environment appreciation infectious.

We at Ricotta know it is difficult to build a strong appreciative team culture, that’s exactly why we are building Ricotta Games, to not just help companies build a value based culture but also help small teams take their employee engagement levels to the moon!

Read also: 10+ Best Ways to have Fun at Work

Read also: 46 Best Slack Integrations, Apps and Bots For Remote and Hybrid Teams in 2021

Read also: 120+ Best Icebreaker questions for Team Building at work place


1. How to send a thank-you note?

A thank-you note can be designed on Canva/ Figma/ Photoshop and sent across internal messaging platforms. You can also write the said message on a regular picturesque postcard and send it to your colleague if you like things the old school way.

2. What to include in a thank-you note?

There are several ways to show your gratitude. We have included some examples in this article and you can take one from here and tailor your own message according to your need.

3. How to say thank you to a coworker?

Saying ‘thank you’ to a coworker will break the barriers and strengthen the work relationship. Different scenarios demand different types of messaging, but the common underlying principle is to show that you are grateful to your colleague.

4. How to thank your coworkers for a gift?

The best way is to give another gift in return when the time arises. However, sometimes just a simple thank-you note should do the job!

5. How do you thank an employee who is leaving?

An employee parting ways would have played an important role in your career. You should not only thank them for the support and guidance, but also wish them the best in their new endeavor. More importantly, you should stay in touch.

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